For your Non-US Vendors – did you know that the IRS published new versions of the W-8 forms?  If you want to know when you have to start using them and a brief checklist on what changed for the two most common forms collected by Accounts Payable…..Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   IRS Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals),IRS Form W-BEN-E, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities).Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadDownload my Free ResourceW-8 Expiration Date TrackerToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit. Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Desktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Putting the AP in hAPpy

Episode 163: What the Vendor Team Needs to Know About the Updated IRS W-8 Forms

Do you and your team find yourselves at near Year-End with W-9s to collect?  I have a strategy that will get those W-9s collected or protect your company from when making payments to vendors that have not submitted a W-9.  Keep listeningCheck out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit. Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Desktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Episode 162: How to Collect Missing Vendor W-9s Before Year-End or Anytime of the Year

Are you getting ready for the 1099 and 1042 forms distribution and the related tax filing?  Are you dreading that because you know your Vendor Master File needs some help?  What steps should you take to Clean Your Vendor Master File?  Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Blog: It’s Time to Clean Your Vendor Master File - Updated for 2021Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit. Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Desktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com 

Episode 161: It's Time to Clean Your Vendor Master File – Updated for 2021

What do you need to know to research and validate charitable organizations so you don’t send crooks your company’s intended tax-deductible contribution that is supposed to help those in need?  Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Educate/ActivitiesFraud Advisory Panel Federal Trade Commission Internal Revenue Service (IRS)  Research and ValidateInternal Revenue Service (IRS):  BBB – Better Business BureauCharity NavigatorCharity WatchCheck Your State5 Day Vendor Master File Clean-UpPodcast Episode 3: Fake Charities: How to Protect Your Vendor Master File from Fraud Blog Post:  Charity Fraud – Verify Before You Give.Comparitech Blog:  “Charity donations, online fraud, and hoaxes: What to look out for” Vendor Validation Reference List with Resources Links: https://www.debrarrichardson.com/vendor-validation-downloadMore Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com

Episode 160: Charity Fraud - Don't Send Crooks Money on Giving Tuesday - Replay!

It&apos;s October and that means it’s Cybersecurity Awareness Month – this week the focus in on Working in a Hybrid Workplace – so if you are not yet back in the office 100% of the time – or if like most of us, when we worked full-time in the office, had to come home and plug up anyway and want to learn how you can stay safe….Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Blog: October is Cybersecurity Awareness Month:  Prioritizing Cybersecurity in a Hybrid WorkplaceVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit. Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Desktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Episode 159: October is Cybersecurity Awareness Month: Prioritizing Cybersecurity in a Hybrid Workplace

It&apos;s October and that means it’s Cybersecurity Awareness Month – this week the focus in on Cybersecurity Careers – so if you are wondering whether you can make that leap from Accounts Payable to Cybersecurity…..Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Blog: October is Cybersecurity Awareness Month:  Why You May Want to Switch To A Cybersecurity CareerVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit. Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Desktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Episode 158: October is Cybersecurity Awareness Month: Why You May Want to Switch to A Cybersecurity Career

It&apos;s October and that means it’s Cybersecurity Awareness Month – Do you know your phishing defenses?Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Blog: October is Cybersecurity Awareness Month: 3 Fundamentals for Shoring Up Phishing DefensesVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit. Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Desktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Episode 157: October is Cybersecurity Awareness Month > 3 Fundamentals for Shoring Up Phishing Defenses

It&apos;s October and that means it’s Cybersecurity Awareness Month.  What is that and what does it have to do with the Vendor Team? Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad vendor data.  Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Blog: October is Cybersecurity Awareness Month and What the Vendor Team Can Get Out of ItVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.  Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Desktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Episode 156: October is Cybersecurity Awareness Month and What the Vendor Team Can Get Out of It

You require and successfully collected the W-9.  Are you performing all the recommended validations?  Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Blog: 8 Validations Using the Data from the IRS W-9 Form – Updated for 2021Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit. Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Desktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Episode 155: 8 Validations Using the Data from the IRS W-9 Form

When you setup a new vendor or change an existing vendor, you’re probably collecting the IRS Form W-9 or the applicable version of the IRS W-8 along with a Vendor Setup form, and using that information to perform validations – but what about other documents that you may receive?  Let’s take a look at data that you can validate on Invoices, Banking Forms and Contracts so you don’t miss out.  Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad vendor data.   Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Blog:  Vendor Validations Using the Data on Invoices, Banking Forms and ContractsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit. Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Desktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Episode 154: Vendor Validations Using the Data on Invoices, Banking Forms and Contracts

I talk a lot about cleaning the vendor master file and inactivating vendors.  This week I had a question about active vendors – specifically – what is an active vendor, and in this podcast episode, I will answer that.  Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad vendor data.  Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Blog:  Which Vendors Should be Considered “Active” in Your Vendor Master File?Toolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit. Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadDesktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Episode 153: Which Vendors Should be Considered “Active” in Your Vendor Master File?

To prevent paying a fraudster your vendor’s payment – I bet your Vendor Team has implemented the step to contact the vendor.  It’s called that “simple” phone call to eliminate fraud – but both you and I know that in practice – it’s just not that simple and most are missing one critical step.  Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Blog:  A "Simple" Way to Mitigate Fraud is Just Not That Simple & The Missing StepToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.  Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadDesktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com 

Episode 152: A "Simple" Way to Mitigate Fraud is Just Not That Simple & The Missing Step

Show NotesIn today’s episode, I have Casey Allen a  Cybersecurity Professional to explain what your IT team is doing to protect your emails and what you can do to protect that small % that we all know still gets through to your inbox.  And no, it’s not just “reviewing the email” – (although that’s needed to), it’s about having that conversation with IT and going in knowing what to ask for.    Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Connect with Casey AllenCasey on LinkedIn: https://www.linkedin.com/in/casey-allen-mcl/Concentric Website: concentric.ioBlog:  One Question You Should Be Asking Your IT Team to Prevent Email Fraud at the User LevelToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates and Desktop Procedures in the Toolkit. Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Episode 151: Debra R Richardson Talks With Casey Allen on Steps Your IT Team is Taking to Prevent Email Fraud in Accounts Payable And Conversations You Should Be Having with IT

You have a fraud scare – or worse, a fraudulent payment.  You put processes into place to prevent it from happening again.  4 years later no one is following the processes, and it happens again.  This is a true story…Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.  Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Blog:  In 2017 A City Paid a Fraudster and In 2021 It Almost Happened Again – Here’s WhyWebinar: Controls For AP Vendor Master Teams to Prevent Fraud in the Vendor Master FileToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit. Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadDesktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Episode 150: In 2017 A City Paid a Fraudster and In 2021 It Almost Happened Again – Here’s Why

I talk a lot about external fraudsters trying to get fraudulent banking information into your vendor master file to divert your vendor&apos;s payments.  In this episode, I will talk about a recent report that revealed the top ways that internal fraudsters concealed their fraud and the top ways that organizations like yours, detected it. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  Links mentioned in the podcast:   Blog:  Top 4 Ways Internal Fraudsters Conceal Occupational Fraud and Top 3 Ways to DetectWebinar: Controls For AP Vendor Master Teams to Prevent Fraud in the Vendor Master FileToolkit:  Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.  Get ready for that AP Automation project with the  5 Day Vendor Master File Clean-Up.YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-downloadDesktop Procedure Template:  https://www.debrarrichardson.com/desktop-proceduresPrevent Fraudulent Payments.  Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.More Podcasts/Blogs www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Episode 149: Top 4 Ways Internal Fraudsters Conceal Occupational Fraud and the Top 3 Ways to Detect

Weekly podcast providing fraud information and training to protect the vendor master file. Giving a voice to Accounts Payable Vendor teams to tell their vendor story.

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Putting the AP in hAPpy

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