Accounts payable tax reporting, including 1099 webinars for 1099, is critical for all organizations. Accounts payable tax reporting including the latest IRS 1099 Rumors should be provided to every accounts payable group responsible for Accounts Payable 1099 Reporting. In this session we review the latest IRS 1099 rumors and new reports about the IRS wanting to monitor bank accounts. This has implications for the accounts payable departments responsible for issuing 1099s and it is one of the reasons why AP Now offers 1099 webinars. The IRS is serious about closing the tax gap and is looking for additional resources to increase enforcements, better known as audits. This includes information reporting audits, including audits of the 1099s issued each year. #AccountsPayable #1099 #Accounting This is why it is critical that accounts payable 1099 training be offered to those who will do the reporting. When you read the stories about President Biden and his quest to have more reporting from the banks, it is not hard to draw a line to the IRS looking from more accurate 1099 form reporting in 2021. At the end of the session, we discuss a startling rumor making the rounds. Hot off the press: IRS 1099 Rumors will seriously impact 1099 tax reporting everywhere as closing the tax gap becomes a priority. That is why training for correct IRS tax reporting when preparing for year end is critical. AP Now offers training in the form of 1099 webinars 2021 and a 1099 e-workshop to help organizations with their annual tax reporting. AP Now’s 1099 Webinars: https://www.ap-now.com/products/item113.cfm AP Now’s 1099 e-Workshop: https://www.ap-now.com/products/1099-eWorkshop.cfm Learn more about AP Now at: www.ap-now.com Sign up for AP Now’s twice a week, free ezine at www.ap-now.com This is Sound Bite #53

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Accounts Payable Tax Reporting: IRS 1099 Rumors

10 lousy invoice practices focus on 10 weak invoice practices. These 10 Invoice Practices that Hurt AP Efficiency are definitely not invoice best practices. In fact, they are #invoice worst practices. Weak controls equate to poor or worst practices in accounts payable as they facilitate all sorts of problems, not the least of which is fraud. This is a serious concern for #accounting and #accountspayable professionals. In accounts payable invoices are processed, ideally with the greatest accounts payable efficiency. This helps protect the organization against fraud and duplicate payments while keeping costs down. The goal is to use all accounts payable best practices and avoid at all accounts payable worst practices, which the matters discussed in this piece definitely are. Some of the issues discussed include invoice handling practices, invoices without a purchase order number, invoices without a PO number, the printing of invoices, receiving invoice practices, verifying change of bank account number requests received, use of am invoice coding standards, and invoice processing routines. The worst accounts payable practices are identified along with the likely outcomes – which most organizations will want to avoid at all costs. Lousy invoice practices are likely to increase the chances of fraud or duplicate payments, increase the odds of a duplicate payment, increase the workload in the accounts payable space and generally make for a less efficient accounts payable process. This is Episode 124 of the AP Now podcast. Sign up for AP Now’s free twice-a-week ezine. Use box at left of www.ap-now.com Host: Mary Schaeffer (https://www.ap-now.com/) Credit: Music: https://www.purple-planet.com

10 Lousy Invoice Practices: Episode 124 AP Now Podcast

QuickBooks Monday: Questions Asked when Getting Started with QuickBooks, focuses on the basic information you need to know when getting started with QuickBooks. QuickBooks Monday is a sporadic series focused on issues related to QuickBooks. It is about what you need to know when using QuickBooks. It is about the QuickBooks accounting training needed by small business owners and their employees who are starting to use QuickBooks. It addresses questions about using QuickBooks online credit card transactions. The guest runs a group on Facebook about QuickBooks called Hitting the Books. #Quickbooks #smallbusiness #accounting If you wonder how does QuickBooks work the guest on this session, Beth Blaney has a ton of answers. She believes the online version of QuickBooks in the cloud is the one every QuickBooks user should be using. When it comes to QuickBooks what you need to know to run your business with QuickBooks accounting software is an important issue. This could serve as a QuickBooks online introduction for accounts payable, accounting and small business professions. How to use QuickBooks online is not a difficult topic and a QuickBooks tutorial could get you started. Sometimes, QuickBooks is erroneously referred to as quick books. How to get started with QuickBooks, what is QuickBooks online, what does QuickBooks online do are issues addressed in this presentation. Register for Beth’s QuickBooks Training at: https://bba.vipmembervault.com/products/courses/view/1097847 Learn more about the Facebook Group for QuickBooks users, Hitting the Books: https://www.facebook.com/groups/hittingthebooks Host: Mary Schaeffer (https://www.ap-now.com/) Guest: Beth Blaney (https://www.bethblaney.com/)

QuickBooks Monday: Questions Asked when Getting Started with QuickBooks

Future of Technology in Accounts Payable: What You Need to Know features several industry experts discussing the Future of Technology in Accounts Payable. The Future of Technology in AP not only include the Future of Automation in Accounts Payable, it also takes a look at the important issues of vendor portals, payments and of course fraud prevention. #TechnologyinAP is important to #accountspayable and #accounting. Technology in AP, that is technology in accounts payable, is a critical issue as the Future of Accounts Payable often depends on how well a company selects an accounts payable automation solution. Accounts payable and accounting are concerned about issues like fraud, fraud protection, invoice automation pitfalls, payments and master vendor file. While accounts payable automation is a hot topic today, it is not the only issue on the table. Fraud protection and regulatory compliance are huge issues also. Whether an organization is considering ap automation or invoice automation an understanding of where technology in accounts payable is going is critical. Selecting the right invoice automation solution will depend on the understanding of ap technology, as well as the accounts payable automation tools on the market today. Payment automation software and solutions are also of growing importance. Ultimately, the group expects automation tools for fraud protection to be an important consideration. Learn more about the AP Conference: https://apcon.online/ Learn more about Jamie’s LinkedIn Group: https://www.linkedin.com/groups/2390301/ Learn more about Richard’s LinkedIn Group: https://www.linkedin.com/groups/4639331/ Sign up for AP Now’s free twice-a-week ezine. Use box at left of www.ap-now.com Host: Mary Schaeffer (https://www.ap-now.com/) Guest: Lynn Larson (https://www.recharged-education.com/) Guest: Jamie Radford (https://www.ap-association.com/) Guest: Richard Pigott (www.Vision360Enterprise.com) Credit: Music: https://www.purple-planet.com

Future of Technology in Accounts Payable: What You Need to Know

QuickBooks Monday: Common Quickbooks Misconceptions addresses some commonly held misconceptions about Quickbooks, which is occasionally written as either Quick Book or Quickbook. Of course, both are incorrect. Quickbooks Monday is the name of a limited series run by AP Now about this widely used accounting software. #QuickBooks #accountspayable #accounting If you want a quick overview on how does look at some common myths about QuickBooks, this session will open your eyes. Common QuickBooks misconceptions made by accountants, as well as the public at large are addressed. Quickbooks cloud is what some folks sometimes call Quickbooks online. In this session, our guest, Beth Blaney a Quickbooks advanced pro advisor shatters some commonly held misconceptions about QuickBooks while addressing what you need to know to run your business with QuickBooks. This accounting software is widely used. This session provides a basic QuickBooks Online overview for accounts payable, accounting and other professionals interested in learning more about QuickBooks and how to use QuickBooks Online. This QuickBooks tutorial provides the information you need to avoid making common errors. Quick books and how to use QuickBooks is a must-see for all professionals who want a basic understanding of QuickBooks. If you want to learn how to get started QuickBooks, what is Quickbooks Online and what does QuickBooks online do this is another session for you. There is also a quick mention of which version QuickBooks online to use. Register for Beth’s QuickBooks Training at: https://bba.vipmembervault.com/products/courses/view/1097847 Learn more about Beth Blaney and Associates at: https://www.bethblaney.com/ Host: Mary Schaeffer (https://www.ap-now.com/) Guest: Beth Blaney (https://www.bethblaney.com/)

QuickBooks Monday: Common Quickbooks Misconceptions

QuickBooks Monday: What You Need to Know about Quickbooks explains what is quickbooks and how does it work. Quickbooks Monday is the name of a limited series run by AP Now about this extremely popular accounting software. #QuickBooks #accountspayable #accounting If you want a quick overview on how does quickbooks work this session will provide the answers. Quickbooks cloud is what some folks sometimes call Quickbooks online. In this session, our guest, Beth Blaney a Quickbooks advanced pro advisor shares insight about QuickBooks what you need to know to run your business with QuickBooks. This accounting software is widely used. This session provides a short QuickBooks Online introduction for accounts payable, accounting and other professionals interested in learning more about QuickBooks and how to use QuickBooks Online. This QuickBooks tutorial provides the introductory information you need. Quick books and how to use QuickBooks is a must-see for all professionals who want a basic understanding of QuickBooks. If you want to learn how to get started QuickBooks, what is Quickbooks Online and what does QuickBooks online do this is the session for you. There is also a quick mention of which version QuickBooks online to use. Register for Beth’s QuickBooks Training at: https://bba.vipmembervault.com/products/courses/view/1097847 Learn more about Beth Blaney and Associates at: https://www.bethblaney.com/ Host: Mary Schaeffer (https://www.ap-now.com/) Guest: Beth Blaney (https://www.bethblaney.com/)

QuickBooks Monday: What You Need to Know about Quickbooks

Building an Online Presence: Social Media and More focuses on a needed career development tool. Building an Online Presence is something few accounting and accounts payable professionals focus on. The session includes #networking online tips everyone can use when building an online presence for accountants and others. A good LinkedIn online presence is critical for all professionals who wish to get ahead in their careers. But it is something most don’t think about. Building an online presence for accounts payable professionals is critical During this session, which serves as a linkedin video introduction our guest, Samantha Kelly, a/k/a as the tweeting goddess, teaches everyone to include a linkedin video instead of profile picture on LinkedIn. It is incredibly simple – once you know how. #accountspayable #accounting Register for the Women’s Inspire Conference https://www.crowdcast.io/e/win21global---claim-your/register The session also covers how to make a great linkedin profile including tips and examples. For all who want help improving your linkedin profile, advice from this pro who has given a TEDx talk and appeared on Dragons Den Ireland will help. Beating the odds, Samantha Kelly went on Dragons Den and snagged a deal. The advice is also useful for building an online presence for writers and other professionals looking to expand their horizons. Register for the Women’s Inspire Conference https://www.crowdcast.io/e/win21global---claim-your/register Learn more about AP Now: https://www.ap-now.com Sign up for AP Now’s twice a week, free ezine or learn more about AP Now at www.ap-now.com This is Episode 121 of the AP Now Podcast Host: Mary Schaeffer (https://www.ap-now.com/) Guest: Samantha Kelly (https://www.tweetinggoddess.com/) Credit: Music: https://www.purple-planet.com

Building an Online Presence: Social Media and More

What’s Coming in Accounts Payable Recognition and Best Practices Week is a quick overview of the free resources that will be given away during ap week. Listen to this short discussion that will also tell you how you can register to receive them at absolutely no cost. #APWeek #APRecognitionWeek #APAppreciationWeek A sample of what’s included follows: a fraud protection cheat sheet, the future of ap automation panel discussion, accounts payable automation process e-book, Accounts Payable Best Practice Quiz, and much more. Register for AP Recognition and Best Practice week: https://www.ap-now.com/members/manage/content_editaction.cfm Accounts payable, accounting, finance and audit professionals who want to register to receive the resources, including links to listen to live sessions on at least two of the days. The recordings will be available afterwards for those who can’t make the live recordings. With remote work in accounts payable becoming the norm, it’s no big surprise that The Technology Realignment in AP is becoming widespread. Accounts payable working at home is now commonplace. Thus, it is imperative that every professional understand how to automate accounts payable. Accounts Payable Recognition and Best Practice Week is also referred to as AP Appreciation Week, Accounts Payable Appreciation Week, AP Week, AP Recognition Week. With tax enforcements, including information reporting audits on the rise, everyone must stay informed. The week ends with a special assertiveness program entitled grow your backbone, something many accounts payable and accounting professionals could use a little help with. Register for AP Recognition and Best Practice week: https://www.ap-now.com/members/manage/content_editaction.cfm Learn more about AP Now at: www.ap-now.com Sign up for AP Now’s twice a week, free ezine at www.ap-now.com This is Sound Bite #51

What’s Coming in Accounts Payable Recognition and Best Practices Week

Top AP Issues in 2022: Preparing for Future Success focuses on the 5 biggest changes facing every accounts payable team. The Top Accounts Payable Issues in 2022 reflect some of the systemic changes occurring now. These are the Top accounts payable issues in 2022, ones that ever group preparing for future accounts payable success must focus on. #Accountspayable and #accounting professionals concerned about the #futureofaccountspayable and the future of work need to concentrate on these key issues. Understanding accounts payable terms and accounts payable issues is critical for accounts payable success in 2022. Mary Schaeffer a recognized influencer in the accounts payable space identified these key issues. She regularly discusses accounts payable internal controls and accounts payable best practices. By their very nature, best practices in accounts payable incorporate strong internal controls. Success in accounts payable is critical for a long future of accounts payable. Identifying the needed skills for accounts payable means understanding the top 5 issues in AP. This is episode 120 of the AP Now podcast. Top AP Issues in 2022: Preparing for Future Success means having a good understanding of the 5 biggest changes facing every accounts payable groups. These Top Accounts Payable Issues reflect some of the overriding changes happening right now. The top accounts payable issues in 2022, the ones that every team prepping for future accounts payable success must focus on. Accounts payable and accounting professionals worried about the future of accounts payable and the future of work should think about these crucial issues. Learn more about AP Now: https://www.ap-now.com Sign up for AP Now’s twice a week, free ezine or learn more about AP Now at www.ap-now.com Host: Mary Schaeffer (https://www.ap-now.com/) Credit: Music: https://www.purple-planet.com

Top AP Issues in 2022: Preparing for Future Success

New frauds focusing on accounts payable are growing. That’s why payment fraud management is critical. Payment Fraud Trends and Prevention are hot topics for all #accountspayable and accounting professionals. #PaymentFraud unfortunately has new trends, that we all need to learn about. That’s why we created this talk on Fraud Prevention and Fraud Trends. Trends in Fraud change making it critical that everyone continually update themselves on the issues. For example, a new survey was released recently showing the top phishing hashtags. Alas, they all focus on issues near and dear to the hearts of accounts payable and accounting professionals. Today corporate fraud protection means knowing what synthetic fraud, also called synthetic identity fraud is, how it works and what you need to do to protect yourself and your company. Alas phishing phony invoices is now a top way criminals ply their trade. Fraud protection advanced must be updated regularly to ensure knowledge of all the newest payment fraud prevention and detection best practices. New frauds focusing on accounts payable continue to evolve and get more creative. That’s why payment fraud management should be at the top of everyone’s list. Payment Fraud Trends are changing making some Prevention techniques obsolete while others are added.

New Frauds Focusing on Accounts Payable: Payment Fraud Trends and Prevention

Statement Audits: Improve the Bottom Line begins answering the question what is a statement audit as well as explaining why a statement audit is critical focusing on recovering open vendor credits. If you wonder do vendors hide open credits the answer is unfortunately Yes. That’s why we also address the issue of how often should we conduct statement audits and who should conduct statement audits. The issue of who can do a statement audit is also addressed. Statement audits are the foundation for finding money owed a company. Statement Audits are a very easy way for accounts payable to look good and add to the bottom line. Open vendor credits are one way for accounts payable to add to the bottom line, improving the profitability of the organization. #Accountspayable and accounting professionals should find more vendor credits, whenever they can. #statementaudit #vendorcredits Statement audits are one way to improve the bottom line. There are many questions regarding statement audits including what is a statement audit, why a statement audit is critical. Clearly the focus is on recovering open vendor credits. This is Episode 119 of the AP Now podcast. Learn more about AP Now: https://www.ap-now.com Sign up for AP Now’s twice a week, free ezine or learn more about AP Now at www.ap-now.com Host: Mary Schaeffer (https://www.ap-now.com/) Credit: Music: https://www.purple-planet.com

Statement Audits: What They Are and Why You Should Do Them

Earn more Early Payment Discounts and Improve the bottom Line. Without a doubt that’s what will happen if you Earn more Early Payment Discounts. Improve the bottom Line is a goal for every organization. #Earlypaymentdiscounts are the best investment alternative for almost any organization. That’s why there is such an emphasis on it. #Accounts payable and #accounting professionals know the value of these early pay discounts. The goal in accounts payable of improving profitability if often difficult to approach. This is one way to do it. Add to the bottom line by earning more discounts. Certain industries offer an early payment discount and if you are dealing with such an industry, you should be sure to ask for them. Early payment discounts should be negotiated as part of the standard payment terms, if possible, although often it is not. A standard early payment discount is rarely given. Learn more about AP Now: https://www.ap-now.com Sign up for AP Now’s twice a week, free ezine or learn more about AP Now at www.ap-now.com In many organizations, early payment discounts are the holy grail and as one accounts payable professional explained, the only mortal sin in our accounts payable department is missing an early payment discount. For procurement, finding more early payment discounts is also a goal as they are the best financial alternative any organization is likely to encounter. This is Episode 118 of the AP Now Podcast Host: Mary Schaeffer (https://www.ap-now.com/) Credit: Music: https://www.purple-planet.com

Earn More Early Payment Discounts: Improve the Bottom Line

The focus of Accounts Payable Terms: Do You Speak Accounts Payable? Is on the use of jargon in Accounts Payable. Accounts Payable Terms are numerous and growing all the time so it is not completely unreasonable to ask someone Do You Speak Accounts Payable? The language is growing. That’s why some may think this session is really accounts payable for dummies. But those listening are anything but that. This might also be considered #accountspayable for accountants since much of the #accountspayablejargon is peculiar to the function and much of it won’t be used in mainstream accounting. The use of jargon can lead to common accounts payable misconceptions, so it is normally not a good idea to use it. Yet, we all do. #accounting This might be considered accounts payable for beginners or maybe even a primer or accounts payable introduction. It includes the description of 10 frequently used terms including BYOD, ICR, and p2p. In p2p accounts payable the entire chain is considered. The p2p accounts payable process actually includes 9 different functions. The basics of accounts payable can be quite complex for any accounts payable or accounting professional. This is Accounts Payable Sound Bite #48. Link to entire list of AP Jargon: https://www.ap-now.com/public/Accounts-Payable-Acronym-Cheat-Sheet.cfm Write to suggest additional items for the Jargon list: publisher@ap-now.com Link to Episode 116 on Common Automation Pitfalls: https://youtu.be/ARIhNWdNiPo Accounts Payable Terms: Do You Speak Accounts Payable? is an overlooked issue. The Accounts Payable Terms are quite numerous and some suggest that a list of accounts payable terms for dummies would be a good thing. That’s why we created this talk and the list on the AP Now website. Accounts payable for accountants is needed to explain the accounts payable jargon. Without a good understanding of the language used by those who work in accounts payable, common accounts payable misconceptions are likely to occur. That’s why accounts payable for beginners is a necessity, it is not intuitive. This introduction to accounts payable includes terms like BYOD, ICR, p2p accounts payable. Learn more about AP Now at: www.ap-now.com Sign up for AP Now’s twice a week, free ezine at www.ap-now.com

Accounts Payable Terms: Do You Speak Accounts Payable? [Common Misconceptions]

Accounts Payable Separation of Duties: Prevent Employee Fraud is an issue of great importance. Accounts Payable Separation of Duties is something frequently ignored, despite the fact that most professionals know it is crucial if they wish to Prevent Employee Fraud. Separation of duties is sometimes called segregation of duties. The separation of duties internal control is critical when it comes to controlling or minimizing employee fraud. This can take the form of embezzlement, billing fraud, collusion, or pink-collar fraud. When it comes to the type of fraud that typically goes on in an accounts payable function, it is almost completely white-collar fraud, or its subset, pink-collar fraud. Payment fraud trends and prevention have become critical for all organizations. Hence payment fraud prevention relying on segregation of duties as an internal control makes perfect sense. This is Episode 117 of the AP Now podcast Link to why Separation of Duties (2 and one half minute video) is critical: https://www.youtube.com/watch?v=IWU1So76Uxc Learn more about AP Now: https://www.ap-now.com Sign up for AP Now’s twice a week, free ezine or learn more about AP Now at www.ap-now.com Appropriate accounts payable separation of duties goes a long way to preventing employee fraud. That’s why auditors and best practice practitioners make such a big deal out of Accounts Payable separation of duties. Not only is it an efficient way to run the accounts payable function, it helps prevent employee fraud. Segregation of duties or as some call it separation of duties is an important internal control, especially when it comes to employee fraud prevention. Whether that fraud be embezzlement or billing fraud, collusion can be an important component of a fraud. White collar crime can be a payment fraud and the trends and techniques needed for prevention start with segregation of duties. Payment fraud prevention relies heavily on the segregation of duties internal control. This is why it is so critical. Host: Mary Schaeffer (https://www.ap-now.com/) Credit: Music: https://www.purple-planet.com

Accounts Payable Separation of Duties: Prevent Employee Fraud [Episode 117]

Change of Bank Account Requests: The Best Practice Approach addresses a serious problem impacting all businesses. The change of bank account requests are sometimes phony and if the accounts payable best practice for ascertaining the veracity of the request is not used, big financial losses and occur. In this new fraud change of bank account requests are coming primarily through email. Criminals are really smart about using email for the purposes of diverting payments – and make no mistake about it, this is a devastating fraud, primarily targeting accounts payable. Link to Can You Find the Phony eMail address: https://youtu.be/8IkeqkkQ2Do This type of business email compromise fraud is sometimes referred to as man in email fraud, as the criminal manages to insert him or herself into the middle of a legitimate conversation. It is similar to rush wire request fraud. Asking what is wire fraud now has to be further clarified because rush wire request fraud is very different from wire frauds of earlier times. Another type of this malicious fraud is the phony request for payroll information from the CEO or other high-level executive. This is Accounts Payable Sound Bite #47 The Change of Bank Account Requests frauds have been running rampant across the business landscape. Everyone is advised to follow the Best Practice Approach described in the sound bite. These fraudulent Change of Bank Account Requests are showing no signs of going away, hence using the recommended accounts payable best practice is critical. The change of bank account request is really an attempt to divert payments and is fraud, but one where it is difficult to recover what is lost. Learn more about AP Now at: www.ap-now.com Sign up for AP Now’s twice a week, free ezine at www.ap-now.com

Change of Bank Account Requests: The Best Practice Approach

Discussions about trends, insights and emerging issues impacting the accounts payable function

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